How-to · Running the day

Stock on the shelf

Receive deliveries, count a shelf, and see what is running low before it runs out.

Every number on Stock is worked out from what happened: deliveries in, sales out, counts. Nothing is typed over. If a figure is wrong, record what is true and the figure follows.

What is running low

The top of Stock is Running low: every product at or below the count you set for it, shortest shelf first, in words such as "4 left, reorder at 5". Tap Receive on a row and the delivery form below has that product chosen. When nothing is low, the group is not shown.

Set the warning level

On a product's row under On hand, type a count in Warn me at and tap Save. The product warns when it has that many left or fewer. Clear the field and save to stop warning. A product that has never been received or sold does not warn, whatever its level: nothing is known about its shelf yet.

The same field is on Products when you add a product, beside SKU and Barcode.

Receive a delivery

Under Receive a delivery, choose the product, type the units that arrived, and tap Receive. The count goes up by that many.

Count a shelf

Under Count a shelf, choose the product and type what you can see. Tap Record count. Sparto records the difference between what you counted and what it believed, and the count becomes the truth.

A product marked Count it has sold more than was ever received. That is not an error, it is a delivery or a breakage nobody recorded. Count the shelf and it clears.

Barcodes

The Barcode on a row is what the scanner reads at the counter, kept apart from your SKU. Type or scan one into the row and tap Save. Two products cannot share a barcode.

What it cost

Managers and the owner see Cost and Case of under On hand. Type what one unit cost you and how many come in a case, then tap Save. You can also enter it as Cost, minor units when you add a product. Cashiers never see costs.

Each sale keeps the cost of the day it sold, so a new invoice price changes the next bottle, not the last.